🗃️ productivity recipe
Meeting Notes Auto-Filing AI Routine for Mac
Route each meeting's notes and action items to the right Slack channel, Jira tickets, and follow-up emails.
Who it's for
People who record meetings but never get around to filing the notes, creating the tickets, or sending the follow-ups.
What lands in your morning
An end-of-day routine that takes today's recorded meetings and routes everything to where it belongs: a summary to the right Slack channel, action items as Jira tickets, and follow-up emails drafted for you to approve.
The exact prompt
Paste this into a new routine.
Take the meetings I recorded today and file them where they belong. For each meeting, post a short summary to the most relevant Slack channel, turn the action items into Jira tickets with owners and due dates in the right project, and draft any follow-up emails to attendees that the meeting called for. Show me everything you plan to post, create, and send so I can approve before anything goes out.
Set it up
Running in under a minute.
Step 01
Install Routines
Download the DMG, drag to Applications, and sign in with Google once.
Step 02
Connect Slack, Jira, and Gmail
Connect Slack with the channel picker, Atlassian via its remote MCP with write scope, and Gmail with one-click OAuth.
Step 03
Pick the Meeting Notes Auto-Filing recipe
Choose Meeting Notes Auto-Filing from the library, or paste the example prompt into a new routine.
Step 04
Set the schedule
Keep the default weekday 6:00 PM so everything files itself after your last call.
Sample output
What a run looks like.
Filed meetings · today
Done- Slack: summary queued for #product, one for #sales.
- Jira: 3 tickets drafted with owners and due dates.
- Email: 2 follow-ups drafted, awaiting your approval.
Saved to your local output history · never uploaded
FAQ
Questions about this recipe.
How is this different from the Meeting Notes recipe?
Meeting Notes writes up summaries and action items into your local history. Auto-Filing goes further: it routes that output to Slack, creates Jira tickets, and drafts follow-up emails, so the notes actually turn into action.
Does it post and create tickets without asking?
No. It proposes every Slack post, Jira ticket, and email and shows them to you first. Through the approval gate, nothing goes out until you click approve.
Where do the meeting notes come from?
From the meetings you record in Routines, transcribed locally with speaker separation. The routine reads those transcripts and summaries from local SQLite.
Are my recordings and tokens safe?
Yes. Transcripts stay in local SQLite and connector tokens are encrypted locally and refresh silently. The only thing that leaves your Mac is what you explicitly approve sending to Slack, Jira, or Gmail.
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An end-of-day wrap of the meetings you recorded: a clean summary, the decisions, and the action items with owners, drafted from your local transcripts.
Run Meeting Notes Auto-Filing on your Mac.
Install Routines, paste the prompt, set the schedule. It runs locally and the output stays on your machine.
Download