📝 productivity recipe
Meeting Notes & Action Items AI Routine for Mac
Automatically generate follow-up notes, action items, and summaries from your meetings.
Who it's for
People who run or attend a lot of meetings and never want to write up notes and action items by hand again.
What lands in your morning
An end-of-day wrap of the meetings you recorded: a clean summary, the decisions, and the action items with owners, drafted from your local transcripts.
The exact prompt
Paste this into a new routine.
Review the meetings I recorded today and write up follow-up notes for each. For every meeting give me a short summary, the key decisions, and a list of action items with owners and any due dates mentioned. Flag the action items that are mine so I know what I need to do before tomorrow.
Schedule
Weekday evenings at 6:00 PM (Monday to Friday)
cron: 0 18 * * 1-5
Intelligence
Balanced tier
Set per routine to control spend.
Required connectors
Set it up
Running in under a minute.
Step 01
Install Routines
Download the DMG, drag to Applications, and sign in with Google once.
Step 02
Connect Google Calendar
One-click OAuth connects your calendar so Routines knows your meetings and can prompt to record them.
Step 03
Pick the Meeting Notes recipe
Choose Meeting Notes from the library, or paste the example prompt into a new routine.
Step 04
Set the schedule
Keep the default weekday 6:00 PM so the write-up lands after your last call.
Sample output
What a run looks like.
Meeting notes · today
Done- Product sync: beta ships Friday (decision).
- Action: you sign the build; Mihai owns release notes.
- Your to-dos: 2 items due before tomorrow.
Saved to your local output history · never uploaded
FAQ
Questions about this recipe.
How does this recipe get my meeting content?
From the meetings you record in Routines. Recordings are transcribed with speaker separation and stored locally, and this routine summarizes them.
Do my recordings or transcripts leave my Mac?
No. Transcripts, summaries, and notes live in local SQLite. With the offline Whisper fallback, transcription can run fully on-device too.
Does Routines join my calls like a bot?
No. There is no meeting bot. Routines records locally with one click when a call starts, so nothing appears in the participant list.
Can it send the notes somewhere?
Yes. Extend the prompt to post the summary and action items to Slack, email, or Jira through your connectors after you approve.
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Run Meeting Notes on your Mac.
Install Routines, paste the prompt, set the schedule. It runs locally and the output stays on your machine.
Download