📅 Productivity recipe
How to Prepare for a Meeting, Handled by an AI Routine
Here is how to prepare for a meeting without doing it yourself: every event on your calendar arrives with context and talking points.
The exact prompt
Paste this into a new routine.
Look at my Google Calendar for today and prepare me for each meeting. For every event, list the time, the attendees, what the meeting is likely about based on the title and invite, and three talking points or questions I should bring. Flag any meeting where I'm the organizer and should drive the agenda.
Set the schedule. Keep the default weekday 7:00 AM so prep is ready before your first meeting. cron: 0 7 * * 1-5
Set it up
Step 02Connect Google Calendar
One-click OAuth connects your calendar. Pick which calendar the routine reads.
Step 03Pick the Calendar Prep recipe
Choose Calendar Prep from the library, or paste the example prompt into a new routine.
Sample output
What a run looks like.
Saved to your local output history · stays on your Mac
Meeting prep · Wednesday
Done
10:00 Product sync, you organize; lead on the beta date.
13:30 Ana (Acme), term sheet; bring the revised cap table.
16:00 1:1 with Mihai, ask about release notes ownership.
- Who it's for
- Anyone with back-to-back meetings who wants to walk into each one prepared instead of cold.
- What lands in your morning
- A weekday brief on today's meetings, each with who you're meeting, the likely agenda, and a few talking points, so you're ready before the first call.
FAQ
Questions about this recipe.
Which calendar does the prep use?
The Google Calendar account you connect. With multiple accounts connected, you choose which calendar each routine reads.
Does Routines change my calendar?
This recipe only reads your events to prepare you. You can manage your calendar (RSVP, reschedule, add events) separately from the app's popover.
Will it pull context from my past meetings?
It can. Routines can search your local meeting notes and memory, so prep can reference what was decided last time.
Does it run on weekends?
No. The default schedule is weekday mornings only. Change it in plain English if you want weekend prep too.
More Productivity recipes
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Morning Briefing
A single written brief waiting for you at 7:30 AM: today's calendar with a prep note on each meeting, your email split into reply now and can wait, and the commitments you made that are still open.
Email Digest
A ranked digest of overnight unread mail, the must-reply messages at the top, the newsletters and noise summarized at the bottom, ready when you sit down.
Weekly Report
A Friday-afternoon summary of the week: what you accomplished, what moved, and what's carrying into next week, drafted from your notes and meetings.
Slack Digest
An end-of-day catch-up on the channels that matter: the decisions, the questions aimed at you, and the threads worth opening, in one summary.
Meeting Notes
An end-of-day wrap of the meetings you recorded: a clean summary, the decisions, and the action items with owners, drafted from your local transcripts.
Inbox Zero Triage
A weekday triage of your inbox that sorts each message into reply, delegate, archive, or schedule, with draft replies waiting for the ones that need a response.
Run Calendar Prep on your Mac.
Install Routines, paste the prompt, set the schedule. It runs locally and the output stays on your machine.
Step 01 · Install Routines. Download the DMG, drag to Applications, and sign in with Google once.