📅 productivity recipe
Meeting Calendar Prep AI Routine for Mac
Prepare for your upcoming meetings with context and talking points.
Who it's for
Anyone with back-to-back meetings who wants to walk into each one prepared instead of cold.
What lands in your morning
A weekday brief on today's meetings, each with who you're meeting, the likely agenda, and a few talking points, so you're ready before the first call.
The exact prompt
Paste this into a new routine.
Look at my Google Calendar for today and prepare me for each meeting. For every event, list the time, the attendees, what the meeting is likely about based on the title and invite, and three talking points or questions I should bring. Flag any meeting where I'm the organizer and should drive the agenda.
Schedule
Weekday mornings at 7:00 AM (Monday to Friday)
cron: 0 7 * * 1-5
Intelligence
Balanced tier
Set per routine to control spend.
Required connectors
Set it up
Running in under a minute.
Step 01
Install Routines
Download the DMG, drag to Applications, and sign in with Google once.
Step 02
Connect Google Calendar
One-click OAuth connects your calendar. Pick which calendar the routine reads.
Step 03
Pick the Calendar Prep recipe
Choose Calendar Prep from the library, or paste the example prompt into a new routine.
Step 04
Set the schedule
Keep the default weekday 7:00 AM so prep is ready before your first meeting.
Sample output
What a run looks like.
Meeting prep · Wednesday
Done- 10:00 Product sync, you organize; lead on the beta date.
- 13:30 Ana (Acme), term sheet; bring the revised cap table.
- 16:00 1:1 with Mihai, ask about release notes ownership.
Saved to your local output history · never uploaded
FAQ
Questions about this recipe.
Which calendar does the prep use?
The Google Calendar account you connect. With multiple accounts connected, you choose which calendar each routine reads.
Does Routines change my calendar?
This recipe only reads your events to prepare you. You can manage your calendar (RSVP, reschedule, add events) separately from the app's popover.
Will it pull context from my past meetings?
It can. Routines can search your local meeting notes and memory, so prep can reference what was decided last time.
Does it run on weekends?
No. The default schedule is weekday mornings only. Change it in plain English if you want weekend prep too.
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Run Calendar Prep on your Mac.
Install Routines, paste the prompt, set the schedule. It runs locally and the output stays on your machine.
Download