01
The next call can start now
The recorder is free the moment you stop, so a back to back meeting starts recording while the last one is still being written up. Summaries are written one meeting at a time, so the second one waits behind the first.
02 / Meetings
Your meeting, written down. While it happens.
Routines notices the call, records it on one click, transcribes it live — and answers your questions before the meeting even ends. See how it sits next to the rest of the field in our roundup of the best AI note takers.
Step 01
A meeting starts. Routines notices.
Weekly Product Sync
Google Meet
Start recordingNot now
Don't ask again for Google MeetStep 02
The transcript flows like iMessage.
Weekly Product Sync
14:38Pause
14:02
Ana
Can we ship the beta on Friday?
Yes — pending the notarization fix.
Mihai
I'll own the release notes and the changelog.
14:04
Ana
Great. Action item: Eduard signs the build.
Done. Recording this so nobody takes notes.
Step 03
Ask AI — while it's happening.
Summarize so farWhat did I miss?Make me sound smart
What did I miss in the last 10 minutes?
Ana proposed shipping the beta Friday — the only blocker is notarization. You own signing the build; Mihai owns the release notes.
Ask about this meeting…
Step 04
Hang up. Send the notes to Slack.
Send the meeting notes to #product on Slack
#product
Notes posted to #product
Summary · decisions · 3 action items
Recorded locally · live transcript · chat with your meeting
The real app
Not a mockup. This is the app you download.
Real screens, captured straight from Routines on a Mac. Every transcript, summary, and note below lives in local storage on your machine.
Live, mid-meeting
Ask the meeting a question while it's still going.
The transcript streams in as people talk. Pop open the chat, ask "what did I miss?", and get a straight answer in seconds, without leaving the call or pausing the recording.
Live transcript · ask anything · still recording
Drop in a screenshot
Paste a chart. Ask about it on the spot.
Someone shares a dashboard or a slide in the call? Paste or drop the image straight into the meeting chat. Routines reads it alongside the transcript and answers in context.
Paste or drop an image · the AI reads it · answers in context
After you hang up
Summary, decisions, action items. Written for you.
Stopping the recording hands the app straight back to you, and the one-pager lands on the meeting once it is written: summary, the decisions, who owns what. The full transcript sits one tab away, and you can keep chatting with the meeting or save it into your notes. It is stored as files on your Mac, not in an account you have to keep paying for.
AI summary · action items · saved as local markdown
Stop is instant
Hang up and move on. The notes finish themselves.
Stopping ends the recording and gives you the app back on the spot. The meeting joins a queue that runs in the background and writes the summary while you get on with the day.
02
The list tells you it is working
Until the summary is done, the meeting carries a "Generating notes…" line in your meeting lists on the homescreen and in the menu bar. That status sits on the meeting itself, so you can walk off to another screen and come back to it.
03
Quitting mid write-up costs nothing
The recorded audio stays on disk until the meeting is finished being written up. Quit or crash in the middle and Routines picks the meeting back up on the next launch, running the write-up again from the start. If the write-up itself dies, the meeting is flagged so you can run it again.
Instant stop · background queue · resumes after a quit
01
One-click recording
Routines watches your calendar and your screen — when a Meet, Zoom, Teams, or Slack huddle starts, it offers to record. One click and the transcript begins.
02
Everyone, attributed
Your mic and the room are captured as separate streams — "You" vs every other speaker, echo-filtered, in real time.
03
Ask AI mid-meeting
The chat reads the live transcript. "What did I miss?" "Who owns this?" — answers in seconds, without leaving the call.
04
Send notes anywhere
When you hang up, ask the chat to post the summary and action items straight to Slack, email, or Jira via your connectors.
05
AI summary & action items
Recording stops, Claude writes the one-pager: key points, decisions, owners — stored next to the transcript.
06
Offline Whisper fallback
No internet? A local Whisper model keeps transcribing. Audio never has to leave your machine.
07
Resilient recording
Checkpointed to disk every 5 seconds — survives crashes. Pause, resume, or hot-swap the language mid-call.
08
Local meeting library
Every transcript, summary, and note lives in local SQLite, full-text searchable, and stays on your Mac unless you turn on Cloud Sync.
Stop taking notes by hand.
Routines records, transcribes, and answers — while your data stays exactly where it belongs. If Granola is the tool you are weighing, read our Granola AI review or the side-by-side Routines vs Granola comparison first.
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