📥 productivity recipe
Inbox Zero Triage AI Routine for Gmail on Mac
Triage your inbox into reply, delegate, archive, and schedule, with draft replies ready.
Who it's for
People chasing inbox zero who want every message sorted into a clear action before they touch the keyboard.
What lands in your morning
A weekday triage of your inbox that sorts each message into reply, delegate, archive, or schedule, with draft replies waiting for the ones that need a response.
The exact prompt
Paste this into a new routine.
Triage my Gmail inbox to help me reach inbox zero. Sort every unread or recent message into one of four buckets: Reply now, Delegate, Schedule for later, or Archive. For each Reply-now message, draft a short reply in my voice that I can approve and send. For Delegate, suggest who it should go to. Put the time-sensitive items first and keep the whole thing scannable.
Schedule
Weekday mornings at 8:00 AM (Monday to Friday)
cron: 0 8 * * 1-5
Intelligence
Balanced tier
Set per routine to control spend.
Required connectors
Set it up
Running in under a minute.
Step 01
Install Routines
Download the DMG, drag to Applications, and sign in with Google once.
Step 02
Connect Gmail
One-click OAuth connects one or more Gmail accounts. Tokens stay on your Mac.
Step 03
Pick the Inbox Zero Triage recipe
Choose Inbox Zero Triage from the library, or paste the example prompt into a new routine.
Step 04
Set the schedule
Keep the default weekday 8:00 AM so your inbox is sorted before the day starts.
Sample output
What a run looks like.
Inbox triage · 8:00 AM
Done- Reply now (3): drafts ready for client, vendor, and Ana.
- Delegate (2): suggest routing the two support threads.
- Archive (9): receipts and newsletters cleared from view.
Saved to your local output history · never uploaded
FAQ
Questions about this recipe.
How is this different from the Email Digest recipe?
The digest summarizes and ranks your mail. Triage assigns each message a concrete action, reply, delegate, schedule, or archive, and drafts the replies for the ones you need to answer.
Does it send replies or archive on its own?
No. It drafts replies and proposes actions. You approve and send from the app, so nothing leaves your inbox without your say-so.
Will the draft replies sound like me?
Yes, increasingly so. Routines can read your shared memory and identity files, so the drafts pick up your tone. Edit any draft before sending.
Does my email leave my Mac?
No. Gmail tokens are encrypted in local SQLite and the routine reads your mail directly through the running app. No BinarCode server sees your inbox.
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Run Inbox Zero Triage on your Mac.
Install Routines, paste the prompt, set the schedule. It runs locally and the output stays on your machine.
Download