🧑💼 Business recipe
Candidate Screening Brief AI Routine for HR on Mac
Turn incoming applications into a candidate screening brief with fit, gaps, and the questions to ask.
The exact prompt
Paste this into a new routine.
Check my hiring inbox in Gmail for new applications and resumes received since yesterday. For each candidate, write a short screening brief: their fit against the role I am hiring for, their standout strengths, any gaps or red flags, and three specific questions I should ask in a first screening call. Rank candidates strongest fit first and keep each brief to a few lines.
Describe the role. Edit the prompt with the role, must-have skills, and dealbreakers so the fit read is sharp. cron: 0 9 * * 1-5
Set it up
Step 02Connect Gmail
One-click OAuth connects the Gmail account your applications land in. Tokens stay on your Mac.
Step 03Pick the Candidate Screening Brief recipe
Choose Candidate Screening Brief from the library, or paste the example prompt into a new routine.
Sample output
What a run looks like.
Saved to your local output history · stays on your Mac
Candidate briefs · 9:00 AM
Done
Strong fit: 6y senior backend, led a similar migration.
Worth a call: junior but ships fast, gap in scale work.
Ask all three: ownership, on-call, and notice period.
- Who it's for
- Recruiters and hiring managers who want every new applicant pre-screened into a clear brief before they spend time reading resumes.
- What lands in your morning
- A weekday brief on new candidates from your hiring inbox: a fit read against the role, strengths and gaps, and tailored questions to ask in the first call.
FAQ
Questions about this recipe.
How does it read resumes attached to emails?
Routines reads your Gmail through the connector and parses attachments locally, including PDF resumes, which are text-extracted on-device. The extraction itself happens entirely on your Mac.
Does it judge candidates on its own?
No. It produces a brief to speed up your screening, the fit read, gaps, and questions to ask. The hiring decision stays with you, and you can tune what it weighs in the prompt.
Can I keep the screening fair and consistent?
Yes. Define the role criteria and the questions you want asked in the prompt so every candidate is assessed against the same bar. Edit it anytime to refine.
Is candidate data kept private?
The routine runs on your Mac, reads mail through the local connector, and writes briefs to local output history. Applicant details go to the AI to be screened, either through Routines AI, which stores neither the prompt nor the answer, or straight to your provider on your own key.
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Run Candidate Screening Brief on your Mac.
Install Routines, paste the prompt, set the schedule. It runs locally and the output stays on your machine.
Step 01 · Install Routines. Download the DMG, drag to Applications, and sign in with Google once.