🗃️ Productivity recipe
How to Organize Meeting Notes Automatically with Routines
How to organize meeting notes automatically: each summary and action item routed to the right Slack channel, Jira project, and inbox.
The exact prompt
Paste this into a new routine.
Take the meetings I recorded today and file them where they belong. For each meeting, post a short summary to the most relevant Slack channel, turn the action items into Jira tickets with owners and due dates in the right project, and draft any follow-up emails to attendees that the meeting called for. Show me everything you plan to post, create, and send so I can approve before anything goes out.
Set the schedule. Keep the default weekday 6:00 PM so everything files itself after your last call. cron: 0 18 * * 1-5
Set it up
Step 02Connect Slack, Jira, and Gmail
Connect Slack with the channel picker, Atlassian via its remote MCP with write scope, and Gmail with one-click OAuth.
Step 03Pick the Meeting Notes Auto-Filing recipe
Choose Meeting Notes Auto-Filing from the library, or paste the example prompt into a new routine.
Sample output
What a run looks like.
Saved to your local output history · stays on your Mac
Filed meetings · today
Done
Slack: summary queued for #product, one for #sales.
Jira: 3 tickets drafted with owners and due dates.
Email: 2 follow-ups drafted, awaiting your approval.
- Who it's for
- People who record meetings but never get around to filing the notes, creating the tickets, or sending the follow-ups.
- What lands in your morning
- An end-of-day routine that takes today's recorded meetings and routes everything to where it belongs: a summary to the right Slack channel, action items as Jira tickets, and follow-up emails drafted for you to approve.
FAQ
Questions about this recipe.
How is this different from the Meeting Notes recipe?
Meeting Notes writes up summaries and action items into your local history. Auto-Filing goes further: it routes that output to Slack, creates Jira tickets, and drafts follow-up emails, so the notes actually turn into action.
Does it post and create tickets without asking?
No. It proposes every Slack post, Jira ticket, and email and shows them to you first. Through the approval gate, nothing goes out until you click approve.
Where do the meeting notes come from?
From the meetings you record in Routines. The audio goes to Deepgram for transcription with speaker separation and model training switched off, and the routine reads those transcripts and summaries from local SQLite on your Mac.
Are my recordings and tokens safe?
Yes, with one hop worth naming: the meeting audio goes to Deepgram for transcription with model training switched off, and the transcript is then stored in local SQLite. Connector tokens are encrypted locally and refresh silently. The transcript text goes to the AI to be summarized, through Routines AI, which stores none of it, or straight to your provider on your own key, and the only thing posted anywhere else is what you explicitly approve sending to Slack, Jira, or Gmail.
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A Friday-afternoon summary of the week: what you accomplished, what moved, and what's carrying into next week, drafted from your notes and meetings.
Slack Digest
An end-of-day catch-up on the channels that matter: the decisions, the questions aimed at you, and the threads worth opening, in one summary.
Meeting Notes
An end-of-day wrap of the meetings you recorded: a clean summary, the decisions, and the action items with owners, drafted from your local transcripts.
Run Meeting Notes Auto-Filing on your Mac.
Install Routines, paste the prompt, set the schedule. It runs locally and the output stays on your machine.
Step 01 · Install Routines. Download the DMG, drag to Applications, and sign in with Google once.